Senior AML/KYC Onboarding Analyst (Funds & Complex Structures)

Location: Luxembourg
Department: Due Diligence / KYC Operations
Contract: Permanent contract — CDI
Expected start date: ASAP
Hybrid work policy: Flexible, with up to 2 remote days per week

Who are we?

iBanFirst is a fast-growing European fintech that is revolutionising international payments for SMEs. Founded in 2016, our platform enables Small & Medium Multinationals (SMMs) to regain control over their payment operations: currency conversion, international transactions and foreign exchange risk management across 140 countries — quickly, transparently and securely.

We make life easier for SMEs through an advanced technology platform — automation, APIs and AI — combined with dedicated expertise. We offer the best of both worlds: the agility of a SaaS solution and the reliability of a trusted partner.

By simplifying complexity, iBanFirst helps thousands of bold companies seize international business opportunities with peace of mind, delivering simplicity, transparency and security.

Key figures

• 350+ employees across 14 offices in 11 European countries

• 30+ nationalities represented, with an average age of 32

• 10,000 corporate clients

• €80M in revenue in 2025, with a target of around €100M in 2026

• A profitable and fast-growing company

• Ranked for 7 consecutive years in the Financial Times FT1000, among the fastest-growing European companies

• An NPS of 87.5 — an exceptional score in our industry, reflecting the quality, simplicity and speed of our service

A strong culture built around four core values

• Team First: The complexity of our industry demands collective intelligence. We prioritise cooperation, transparency and knowledge sharing. Success is a team effort, and decisions are made together.

• Tenacity: We are transforming a challenging and highly regulated market. It requires endurance, fast learning and resilience — qualities rooted in our entrepreneurial DNA.

• Transformation: Innovation is not a posture; it is a necessity in a constantly evolving and strategic sector. We innovate with intent, ensuring that every improvement creates real impact.

• Trust: Trust is the foundation of everything we build — with our clients and internally. It is driven by autonomy, initiative, transparency, rigor and reliability.

Why join us?

• Work at the heart of a strategic and fast-evolving sector: international payments for SMEs.

• Contribute to a meaningful mission: helping bold SMMs succeed internationally.

• Work with advanced technologies, including AI and automation.

• Join an agile environment where your expertise has a tangible impact.

• Collaborate with experienced professionals from leading financial institutions.

• Join a profitable, international and fast-growing fintech backed by long-term investors, including Xavier Niel, Bpifrance and Marlin Equity Partners.

• Contribute directly to the development of iBanFirst’s Luxembourg activities.

Recruitment Context

We are opening this position to support the growth of iBanFirst’s business in Luxembourg.

As our client base becomes increasingly sophisticated, we are working with more investment funds, alternative investment vehicles and complex corporate structures.

We are looking for a senior AML/KYC professional who can independently manage complex onboarding cases, act as a trusted partner to Sales and contribute to strengthening our Luxembourg onboarding capabilities.

The role will be based in Luxembourg and will focus primarily on funds and complex structures, while also contributing to broader Due Diligence activities across iBanFirst.

Manager & Team

You will report to Sabin Ciocanelli, KYC Operations Manager, who is based in Bucharest.

You will join a 16-person Due Diligence team, including:

• 11 colleagues based in Paris;

• 5 colleagues based in Bucharest.

For Luxembourg-related matters, you will work closely with:

• Peggy, Head of Regulatory Affairs, Luxembourg;

• Derek, Country Manager, Luxembourg.

The Due Diligence team is collaborative and closely connected, with daily team interactions, regular one-to-one meetings with your manager and regular team activities.

What will you do?

As a Senior AML/KYC Onboarding Analyst specialising in Funds and Complex Structures, you will act as a key expert for the onboarding of Luxembourg-based funds and complex clients.

You will work closely with the Luxembourg team from our local office and will also contribute to the assessment of investment funds and complex structures from other iBanFirst markets.

Allocation of activities

• 80% operational: Analysis and approval of onboarding cases involving complex structures, with a priority focus on Luxembourg funds and related entities;

• 20% continuous improvement: Quality controls, knowledge sharing and contribution to internal initiatives.

As iBanFirst’s Luxembourg business develops, the scope of the role may evolve and could eventually include the management of a small team.

Due Diligence and onboarding

• Conduct AML/KYC due diligence on complex clients, including investment funds, private equity structures, securitisation vehicles, SPVs, holding companies, fiduciary structures, trusts and other complex arrangements.

• Analyse corporate, regulatory and fund-related documentation.

• Assess ownership and control structures and identify UBOs.

• Review the roles of management companies, AIFMs, depositaries, administrators, sponsors and other relevant stakeholders.

• Apply Luxembourg AML/CFT requirements and relevant CSSF expectations to onboarding cases, using a risk-based approach.

• Ensure that KYC files are complete, accurate, consistent and compliant with internal quality standards.

• Prepare clear and well-supported recommendations for approval, rejection or escalation.

Risk assessment and Sales support

• Identify and assess financial crime risks, including red flags, sanctions and adverse media hits, source of funds concerns and reputational risks.

• Escalate complex or high-risk cases to Compliance with a clear analysis and well-reasoned recommendations.

• Act as a true business partner to Sales by providing practical guidance, challenging cases where necessary and helping teams progress deals in a compliant and efficient way.

• Explain complex KYC requirements clearly to internal and external stakeholders.

Team contribution and continuous improvement

• Participate in quality controls and contribute to improving onboarding processes.

• Share best practices and expertise on funds and complex structures.

• Contribute to procedures, templates, playbooks and internal guidance.

• Help raise the level of AML/KYC expertise within the Due Diligence team.

• Support remediation exercises, thematic reviews, audit requests and quality assurance initiatives where relevant.

Role Objectives

First three months

• Become familiar with iBanFirst’s internal processes, tools and ways of working.

• Develop a strong understanding of Luxembourg onboarding requirements and CSSF expectations.

• Build strong working relationships with the KYC, Compliance and Sales teams.

• Establish effective collaboration with the Luxembourg team, including Peggy and Derek.

• Begin taking ownership of complex onboarding cases.

First six months

• Become fully aligned with the team and internal processes.

• Take increasing ownership of Luxembourg onboarding cases.

• Operate confidently on fund and complex structure assessments.

• Begin contributing actively to quality and process improvement initiatives.

• Become a trusted point of contact for Sales on complex KYC matters.

First twelve months

• Take full ownership of the onboarding of Luxembourg-based funds and complex structures.

• Operate with a high level of autonomy while meeting internal quality standards.

• Be recognised as a key expert on Luxembourg funds and complex structures within the Due Diligence team.

• Take ownership of the Luxembourg client base and its ongoing monitoring and review requirements.

• Contribute to the continued development of iBanFirst’s Luxembourg onboarding capabilities.

What do you bring?

Experience

• At least 5 years of experience in KYC, AML, Due Diligence or client onboarding.

• Experience in a bank, payments company, asset manager, fund administrator, private equity firm, AIFM, depositary or another regulated financial institution.

• Strong hands-on experience onboarding Luxembourg funds and related complex structures.

• Experience with regulated and unregulated funds, alternative investment funds, private equity vehicles, securitisation vehicles, SPVs and holding structures.

• Good knowledge of Luxembourg AML/CFT requirements and CSSF expectations.

• Good understanding of Luxembourg company law and the local fund ecosystem.

Must-have skills

• Luxembourg fund expertise: You are immediately operational on complex cases and able to challenge documentation confidently.

• Business orientation: You understand that Compliance should enable sound business rather than unnecessarily block it. You provide practical solutions and proactively support Sales.

• Rigor and analytical thinking: You challenge information, connect different sources and document your conclusions clearly.

• Autonomy: You manage your priorities, handle complex cases independently and know when to escalate.

• Excellent communication skills: You can produce clear and structured KYC reports in English and communicate effectively with Sales, Compliance and external stakeholders.

• Team spirit: You actively contribute to collective knowledge and act as a reliable partner to colleagues across Europe.

• Fluent French and English: Both languages are mandatory. Any additional European language is a plus.

Nice to have

• Experience with funds or complex structures in other European jurisdictions.

• Familiarity with CSSF regulatory reporting requirements.

• A degree in Banking, Finance, Law, Compliance, Economics or a related field.

• CAMS, ICA, ACAMS or another recognised AML or financial crime qualification.

• Experience contributing to KYC procedures, risk frameworks, quality controls or process improvement initiatives.

What do we offer?

• Permanent contract — CDI;

• Office location: Luxembourg;

• Flexible hybrid work policy, with up to 2 remote days per week;

• Meal vouchers;

• Health insurance;

• Phone subscription;

• Monthly allowance;

• Gym pass;

• Company events, team offsites and regular social activities.

Why this is a great opportunity

• Help build something new: Luxembourg is a strategic market for iBanFirst, and you will contribute directly to developing our onboarding capabilities.

• Work on technically complex and high-value cases: Funds, private equity structures, alternative investment funds and securitisation vehicles.

• Join a collaborative and close-knit team: A 16-person Due Diligence team working across Europe.

• Benefit from genuine growth opportunities: As the Luxembourg business develops, your scope and responsibilities may grow with it.

• Gain international exposure: Collaborate with colleagues in Luxembourg, Paris and Bucharest, as well as with stakeholders across iBanFirst’s European offices.

Recruitment Process

1. Screening call with Malorie Petitjean — Talent Acquisition Specialist

— 30 minutes – remote via video

— Purpose: General fit, career background, motivation, salary expectations and availability.

2. Interview with Sabin Ciocanelli — KYC Operations Manager

— 45 minutes – remote or in person, with the possibility of extending the discussion if needed

— Purpose: AML/KYC expertise, experience with Luxembourg funds and complex structures, business orientation, autonomy and team fit.

3. Interview with Sylvain Le François — KYC Team Lead

— 45 minutes – remote or in person, with the possibility of extending the discussion if needed

— Purpose: Technical expertise, case ownership, quality standards, communication skills and collaboration with the Due Diligence team.

4. Final interview with Peggy Muck — Head of Regulatory Affairs, Luxembourg

— 45 minutes – remote or in person, with the possibility of extending the discussion if needed

— Purpose: Knowledge of the Luxembourg regulatory environment, understanding of CSSF expectations, stakeholder management, long-term potential and alignment with the development of iBanFirst’s Luxembourg activities.